Never Lose Another HVAC Job to a Missed Call — Book More Customers 24/7
LeadFlow AI is your 24/7 virtual receptionist for HVAC businesses. Our human-like AI agents answer every call, qualify leads, book appointments directly into your calendar, and follow up with customers automatically — even after hours, on weekends, and during peak season rush. No more lost jobs because you were on another call or out in the field. With LeadFlow AI, every lead is answered, every opportunity is booked, and every customer feels taken care of.
Never Miss a Lead Again
Every call answered instantly, day or night. Your AI receptionist works around the clock to capture every opportunity.
Book More Jobs Without More Staff
AI handles scheduling and follow-up automatically. Scale your booking capacity without hiring additional staff.
Maximize Your Marketing ROI
Turn every dollar of ad spend into real, booked customers. Never waste marketing budget on missed calls again.
Built for HVAC Professionals
Designed specifically for small-to-mid-sized HVAC business owners and service managers looking to increase booked jobs without adding staff. Whether you're a one-person operation or managing a growing team, LeadFlow AI scales with your business to ensure every opportunity becomes revenue.
Missed Calls = Missed Money Calculator
Estimate your annual revenue loss
Estimated Annual Revenue Lost
$0
Missed Calls = Missed HVAC Jobs = Lost Thousands.
Every time a call goes to voicemail, you're losing money. One HVAC install can be worth $3,000–$5,000. One repair service call is $500–$1,000.
Multiply that by every missed call this month… how much have you already lost?
It's not about software. It's about jobs booked. And that's exactly what LeadFlowAI guarantees.
Feature Services
Human-like AI Voice Agents
HVAC-specific scripts and natural conversation flow that sounds authentically human to your customers.
Lead Qualification & Tagging
Intelligent lead scoring and automatic tagging based on customer needs and urgency levels.
Appointment Booking + CRM Integration
Seamless scheduling with GoHighLevel CRM integration for unified customer management.
Real-time Call Transfers
Instant transfers to your techs or office staff when human intervention is needed.
Call Recordings & Training
Complete call recordings for quality review and team training purposes.
24/7 Coverage
Round-the-clock availability including weekends, holidays, and emergency calls.
Local Number Handling
Professional voicemail management and local number support for your business.
Multi-language Support
Bilingual service capabilities to serve diverse communities in your service area.
Subscription / Pricing Plans
Basic
$149
/month
Inbound Receptionist Essentials for HVAC Shops
Who it's for: Single-location HVAC businesses that need every call answered, booked, and tracked without adding staff.
Included Features:
- 150 AI Voice minutes (Monthly)
- 24/7 AI receptionist (inbound) with HVAC-specific scripts
- Appointment scheduling directly into your calendar
- Call recordings & transcripts + monthly performance summary
- FAQ handling (standard knowledge base) + message taking
- Missed-call text-back + confirmation SMS/email via CRM workflows
- CRM integration (Contacts & Opportunities)
- Calendar integration for real-time booking
- Inbound voice agents with 1 AI persona, 1 location, English only
- Prebuilt SMS & email templates for follow-up
- Community access for tips and support
MOST POPULAR
Pro
$249
/month
Growth: Inbound + Follow-Up + Lite Outbound
Who it's for: Growing HVAC companies that want more booked jobs without adding staff.
Everything in Basic, plus:
- Outbound AI callbacks to missed or abandoned leads (speed-to-lead follow-up)
- Real-time call transfer to on-call techs or dispatchers for urgent jobs
- Web widget integration → site visitors hand off directly to AI for booking
- Workflow automation to streamline follow-ups and scheduling
- Funnels, surveys, and campaign tools for lead nurturing
- Weekly Reporting email (booked jobs, connects, transfers)
- Inbound & outbound calling support (not just inbound like Basic)
- Email marketing automation for service reminders and offers
- 3 AI agent personas (e.g., Receptionist, After-Hours, Follow-Up agent)
- Bilingual (EN/ES) voice options + choice of multiple human-like voices
- Community access with best practices for scaling HVAC AI setups
Enterprise
$449
/month
Multi-Location + Advanced Automations (Limit 4 locations)
Who it's for: High-volume HVAC shops and franchises that want full automation, advanced analytics, and centralized reporting.
Everything in Pro, plus:
- Multi-location support with a centralized reporting dashboard
- Unlimited AI agent personas (per location, no cap — only minutes separate)
- Custom IVR & smart routing trees (by department, priority, or zip code)
- Advanced analytics: conversion cohorts, answer speed, show-rate insights
- Dedicated success manager + quarterly optimization & script workshops
- Invoices, documents, proposals & estimates directly managed inside the system
- Video hosting + online site builder for HVAC marketing and upsells
- Memberships & communities (customer loyalty programs or maintenance plans)
- Advanced reporting & reputation management tools
- Social planner & Messenger integration for marketing campaigns
Clear Add-Ons
Billed separately to keep your plan simple and scalable
Usage Minutes
Inbound/outbound minutes metered separately for transparent, usage-based pricing that scales with your business needs.
Extra Locations
Additional locations beyond your plan limits with dedicated phone numbers and localized configurations.
Campaign Buildouts
Custom campaigns for sales reactivation, maintenance club calls, tune-up promos, and seasonal outreach.
Custom Integrations
Slack operations room integration, advanced dispatch logic, and custom workflow automations.
Priority Support SLA
2-hour response guarantee, weekend optimization windows, and dedicated technical support.
Data & Compliance
Extended recording retention, custom DNC handling, and enhanced compliance reporting features.
Get In Touch
Email Us
Ready to discuss your HVAC business needs? Drop us a line at
[email protected]
Schedule a Consultation
Book a personalized consultation to discover how LeadFlow AI can transform your HVAC business.
Book Your Free Consultation
Book Your Free Consultation
Follow Our Journey
Stay updated with the latest HVAC industry insights and LeadFlow AI updates.
Never Lose Another HVAC Job to a Missed Call — Book More Customers 24/7
LeadFlow AI is your 24/7 virtual receptionist for HVAC businesses. Our human-like AI agents answer every call, qualify leads, book appointments directly into your calendar, and follow up with customers automatically — even after hours, on weekends, and during peak season rush. No more lost jobs because you were on another call or out in the field. With LeadFlow AI, every lead is answered, every opportunity is booked, and every customer feels taken care of.
Never Miss a Lead Again
Every call answered instantly, day or night. Your AI receptionist works around the clock to capture every opportunity.
Book More Jobs Without More Staff
AI handles scheduling and follow-up automatically. Scale your booking capacity without hiring additional staff.
Maximize Your Marketing ROI
Turn every dollar of ad spend into real, booked customers. Never waste marketing budget on missed calls again.
Built for HVAC Professionals
Designed specifically for small-to-mid-sized HVAC business owners and service managers looking to increase booked jobs without adding staff. Whether you're a one-person operation or managing a growing team, LeadFlow AI scales with your business to ensure every opportunity becomes revenue.
Missed Calls = Missed Money Calculator
Estimate your annual revenue loss
Estimated Annual Revenue Lost
$0
Missed Calls = Missed HVAC Jobs = Lost Thousands.
Every time a call goes to voicemail, you're losing money. One HVAC install can be worth $3,000–$5,000. One repair service call is $500–$1,000.
Multiply that by every missed call this month… how much have you already lost?
It's not about software. It's about jobs booked. And that's exactly what LeadFlowAI guarantees.
Feature Services
Human-like AI Voice Agents
HVAC-specific scripts and natural conversation flow that sounds authentically human to your customers.
Lead Qualification & Tagging
Intelligent lead scoring and automatic tagging based on customer needs and urgency levels.
Appointment Booking + CRM Integration
Seamless scheduling with GoHighLevel CRM integration for unified customer management.
Real-time Call Transfers
Instant transfers to your techs or office staff when human intervention is needed.
Call Recordings & Training
Complete call recordings for quality review and team training purposes.
24/7 Coverage
Round-the-clock availability including weekends, holidays, and emergency calls.
Local Number Handling
Professional voicemail management and local number support for your business.
Multi-language Support
Bilingual service capabilities to serve diverse communities in your service area.
Subscription / Pricing Plans
Basic
$149
/month
Inbound Receptionist Essentials for HVAC Shops
Who it's for: Single-location HVAC businesses that need every call answered, booked, and tracked without adding staff.
Included Features:
- 150 AI Voice minutes (Monthly)
- 24/7 AI receptionist (inbound) with HVAC-specific scripts
- Appointment scheduling directly into your calendar
- Call recordings & transcripts + monthly performance summary
- FAQ handling (standard knowledge base) + message taking
- Missed-call text-back + confirmation SMS/email via CRM workflows
- CRM integration (Contacts & Opportunities)
- Calendar integration for real-time booking
- Inbound voice agents with 1 AI persona, 1 location, English only
- Prebuilt SMS & email templates for follow-up
- Community access for tips and support
MOST POPULAR
Pro
$249
/month
Growth: Inbound + Follow-Up + Lite Outbound
Who it's for: Growing HVAC companies that want more booked jobs without adding staff.
Everything in Basic, plus:
- Outbound AI callbacks to missed or abandoned leads (speed-to-lead follow-up)
- Real-time call transfer to on-call techs or dispatchers for urgent jobs
- Web widget integration → site visitors hand off directly to AI for booking
- Workflow automation to streamline follow-ups and scheduling
- Funnels, surveys, and campaign tools for lead nurturing
- Weekly Reporting email (booked jobs, connects, transfers)
- Inbound & outbound calling support (not just inbound like Basic)
- Email marketing automation for service reminders and offers
- 3 AI agent personas (e.g., Receptionist, After-Hours, Follow-Up agent)
- Bilingual (EN/ES) voice options + choice of multiple human-like voices
- Community access with best practices for scaling HVAC AI setups
Enterprise
$449
/month
Multi-Location + Advanced Automations (Limit 4 locations)
Who it's for: High-volume HVAC shops and franchises that want full automation, advanced analytics, and centralized reporting.
Everything in Pro, plus:
- Multi-location support with a centralized reporting dashboard
- Unlimited AI agent personas (per location, no cap — only minutes separate)
- Custom IVR & smart routing trees (by department, priority, or zip code)
- Advanced analytics: conversion cohorts, answer speed, show-rate insights
- Dedicated success manager + quarterly optimization & script workshops
- Invoices, documents, proposals & estimates directly managed inside the system
- Video hosting + online site builder for HVAC marketing and upsells
- Memberships & communities (customer loyalty programs or maintenance plans)
- Advanced reporting & reputation management tools
- Social planner & Messenger integration for marketing campaigns
Clear Add-Ons
Billed separately to keep your plan simple and scalable
Usage Minutes
Inbound/outbound minutes metered separately for transparent, usage-based pricing that scales with your business needs.
Extra Locations
Additional locations beyond your plan limits with dedicated phone numbers and localized configurations.
Campaign Buildouts
Custom campaigns for sales reactivation, maintenance club calls, tune-up promos, and seasonal outreach.
Custom Integrations
Slack operations room integration, advanced dispatch logic, and custom workflow automations.
Priority Support SLA
2-hour response guarantee, weekend optimization windows, and dedicated technical support.
Data & Compliance
Extended recording retention, custom DNC handling, and enhanced compliance reporting features.
Get In Touch
Email Us
Ready to discuss your HVAC business needs? Drop us a line at
[email protected]
Schedule a Consultation
Book a personalized consultation to discover how LeadFlow AI can transform your HVAC business.
Book Your Free Consultation
Book Your Free Consultation
Follow Our Journey
Stay updated with the latest HVAC industry insights and LeadFlow AI updates.